JOB
TITLE: ADMINISTRATIVE ASSISTANT -
Click for Availability of
Position(s)
|
DEPARTMENT:
Administrative Office
IMMEDIATE SUPERVISOR:
Chief Financial Officer
WAGE:
Non-Exempt
|
|
JOB OBJECTIVE:
To provide
support in purchasing, invoicing, and administration areas of the Utility.
|
|
ESSENTIAL TASKS:
-
Prepare bid documents
to order materials, services, capital equipment, and capital construction
-
Assist the General
Manager and Chief Financial Officer as needed
-
Invoice and track
surcharges for industries
-
Prepare
correspondence, bid documents, and contracts
-
Keep appropriate
documentation including monthly and yearly reports
-
Assist with the
preparation of the annual budget
-
Coordinate the
liabilities/insurance claims
-
Count money and
prepare bank deposits as directed
-
Obtain and file
permits, easements, deeds, records, industrial monitorings, and trucker’s
discharges
-
Track and record
purchase orders as directed
-
Develop and maintain
computer system for tracking permits, deeds, easements, and other records
-
Plan retirement
dinners and holiday dinners
-
Answer telephone and
dispatch service calls when needed
-
Ensure that all work
is carried out in a safe and efficient manner
-
Be available for
emergencies 24 hours a day, 7 days a week
-
Perform other duties
as assigned/needed
-
Maintain a positive
attitude with team/unit
-
Maintain good public
relations
|
GENERAL REQUIREMENTS:
To perform
this job successfully, an individual must be able to perform each essential
duty satisfactorily. Must be knowledgeable in word processing, spread
sheets, and able to set up data bases. Must have excellent customer service
skills and the ability to quickly establish a rapport with people. Must be
able to establish and maintain effective working relationships with
team/unit.
|
EDUCATION AND/OR EXPERIENCE:
High School Diploma
or GED and 8 years of job related experience. An associate’s degree from an
accredited college or university will substitute for 4 years of experience
and a bachelor’s degree will substitute for 8 years of experience.
|
PHYSICAL CAPABILITIES:
Pass alcohol and drug screening test. Based
on pre-employment physical examination and demonstration through job
performance is physically able to perform the essential functions of the
position. Reasonable accommodations may be made to enable individuals with
disabilities to perform essential tasks.
|
SUPERVISORY RESPONSIBILITIES:
As assigned
by supervisor
|
LICENSING OR CERTIFICATION REQUIREMENTS:
Valid driver's
license
|
This job description does not
constitute a contract of employment. Any oral or written statements or
promises to the contrary are hereby expressly disavowed and should not be
relied upon by any prospective or existing employees. This job description
is subject to change by the employer (Henderson Water Utility) at the
discretion of the employer, or as the needs of the employer and/or
requirement of the job change. The Henderson Water Utility explicitly
reserves the right to modify any of the provision of this job description at
any time and without notice. The duties listed above are intended only as
illustrations of the various types of work that may be performed. The
omission of specific statements of duties or essential function does not
exclude them from the position if the work is similar, related, or a logical
assignment to the position.
|
Contact Us With A General Question or Comment