JOB
TITLE: SECRETARY -
Check for available opportunities.
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DEPARTMENT: Administrative Office
or Systems Operation Center
IMMEDIATE SUPERVISOR: Chief Financial Officer
or Utility System
Supervisor
WAGE:
Non-Exempt
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JOB OBJECTIVE:
To give secretarial support to the assigned
department in areas involving correspondence, records, reports, data files,
etc. To dispatch service calls, answer the telephone and keep the office
running efficiently.
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ESSENTIAL TASKS:
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Maintain files,
file room, and inventory records organized and available as necessary
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Act as Travel
Secretary as requested
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Maintain
Computerized Work Order System as directed
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Maintain
Computerized Inventory System as directed
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Act as Notary as
necessary
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Run errands (i.e.
mail, bank, post office, City Building, etc...) as necessary
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Answer phone,
take/distribute messages, and dispatch via radio appropriately
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Manage databases
as assigned
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Prepare letters,
labels, envelopes, documents, reports, etc.
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Assist personnel
when needed at request of employee’s assigned supervisor
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File, copy, and/or
deliver or mail documents
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Order office
supplies to ensure proper inventory
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Assist with
purchase requisitions, claim vouchers, ordering, and bids
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Ensure that all
work is carried out in a safe and efficient manner
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Be available for
emergencies 24 hours a day, 7 days a week
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Perform other
duties as assigned/needed
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Fill in for other
positions as necessary
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Maintain a
positive attitude with team/unit
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Maintain good
public relations
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GENERAL REQUIREMENTS:
To perform this job successfully, an
individual must be able to perform each essential duty satisfactorily. Must
have a basic knowledge of accounting fundamentals or bookkeeping. Must be
knowledgeable in word processing, spread sheets, and able to set up data
bases. Must have excellent customer service skills and the ability to
quickly establish a rapport with people. Must be able to establish and
maintain effective working relationships with team/unit.
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EDUCATION AND/OR EXPERIENCE:
A high school diploma or GED with 4
years of job related work experience is required. An associate’s degree
from an accredited college or university will substitute for experience.
Candidates must be able to pass a 40 word per minute typing test.
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PHYSICAL CAPABILITIES:
Pass alcohol and drug screening test. Based
on pre-employment physical examination and demonstration through job
performance is physically able to perform the essential functions of the
position. Reasonable accommodations may be made to enable individuals with
disabilities to perform essential tasks.
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SUPERVISORY RESPONSIBILITIES:
As assigned by
Supervisor
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LICENSING OR CERTIFICATION REQUIREMENTS:
Valid driver's
license
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This job description does not
constitute a contract of employment. Any oral or written statements or
promises to the contrary are hereby expressly disavowed and should not be
relied upon by any prospective or existing employees. This job description
is subject to change by the employer (Henderson Water Utility) at the
discretion of the employer, or as the needs of the employer and/or
requirement of the job change. The Henderson Water Utility explicitly
reserves the right to modify any of the provision of this job description at
any time and without notice. The duties listed above are intended only as
illustrations of the various types of work that may be performed. The
omission of specific statements of duties or essential function does not
exclude them from the position if the work is similar, related, or a logical
assignment to the position.
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