Bid Information

All bid opportunities / information will be posted on the HWU website. Vendors who wish to receive notification of bids which they may be qualified to bid should send the following information to the Purchasing Manager, preferably via email ambrosek@hkywater.org with the subject line: BIDDER’S LIST:

      Contact Name:
      Company Name:
      Address:
      Phone Number:
      Fax Number:
      Products represented:
      Email Address:

It is the intention of HWU to notify potential vendors of bid opportunities via email. It is the vendor’s responsibility to notify the Purchasing Manager of changes in contact information.  Furthermore, HWU assumes no responsibility for failure to notify potential bidders of bid opportunities, our responsibility is limited to public notification which is satisfied via the website posting.

It is the vendor’s responsibility to be aware of the terms and conditions outlined within the individual bid document. Please pay close attention to Item #3 of the Solicitation Instructions and Conditions:

Any explanation desired by an offeror regarding the meaning or interpretation of the solicitation drawings, specifications, etc., shall be requested in writing to the Purchasing Manager not less than seven (7) calendar days prior to the bid opening date or as outlined in the Bid Form. Oral explanations or instructions given before the award of the contract shall not be binding. Any clarifying information given to a prospective offeror concerning a solicitation shall be furnished to all prospective offerors through a clarification posted on the HWU website, or as an amendment of the solicitation (if there was a change in the scope of the bid), which would also be posted on the HWU website and would also include an amended bid form. VENDORS WILL NOT BE NOTIFIED INDIVIDUALLY OF CLARIFICATIONS/AMENDMENTS TO THE BID.  All information pertaining to the bid will be posted on the HWU website www.hkywater.org.   

The Water and Sewer Commission reserves the right to accept or reject any or all bids in whole or in part and to waive informalities and/or technicalities in the bids.  Conflicts of interest, gratuities and kickbacks as defined and provided for in K.R.S. 45A.455 are absolutely prohibited.